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3251 - Organizations & Booster Clubs

Policy: Organizations & Booster Clubs         Policy Number: 3251
Date of Original Policy: 03/26/2014 Date Revision Adopted: 11/06/2019
Reviewed by Policy Committee: 09/20/2019 Date of Next Review: 09/28/2022
Replacement of Policy Number: 3250 & 3260  

Parent-Teacher Association; Organization; Partnership

There are various Parent-Teacher membership groups names, the most widely know are Parent-Teacher Associations (PTA); Parent-Teacher Organizations (PTO); and Parent-Teacher Partnership (PTP). All agree on the common interest to develop a united effort between educators and the general public to secure the highest achievement on physical, academic and social education for every child.

The Board of Education recognizes the goal of such membership groups and therefore, encourages staff members and parents to join and participate actively in its programs. These groups may not discriminate on the basis of actual or perceived race, color, weight, national origin, ethnic group, religion, religious practice, disability, sexual orientation, gender (gender identity) or sex.

The following guidelines have been developed for such membership groups:
 
1.    Operate as a self-governing body;
2.    Plan programs and activities to meet child and community needs;
3.    Work at school site, at home and in the community for all children;
4.    Ensure confidentiality at all times regarding student information and comply with the Family Educational Rights and Privacy Act (FERPA) ;
5.    Comply with Internal Revenue Service (IRS) regulations and be identified by a unique taxpayer identification number;
6.    Be aware of all Board policies or administrative regulations and operate within those policies and regulations;
7.    Maintain financial records and make available, upon request, for Board or public inspection; and
8.    Accept contributions according to the District’s policy and regulations regarding the acceptance of gifts.
 
The Board of Education does not assume any financial responsibility for the Parent-Teacher membership group and excludes itself from any liability the group may incur.

Booster Clubs      
     
Booster clubs or other related organizations may be created to promote community support and to raise funds for specific school activities or programs. The groups must receive official Board approval and may not discriminate on the basis of actual or perceived race, color, weight, national origin, ethnic group, religion, religious practice, disability, sexual orientation, gender (gender identity) or sex.

Rules and regulations will be established to govern the activities of booster clubs and other related organizations. The Board further requires that:

1.    Financial records be maintained and made available, upon request, for Board or public inspection; and an annual financial audit be performed;
2.    Groups wishing to make a contribution adhere to the District’s policy and regulations regarding acceptance of gifts; and
3.    Booster groups must comply with Internal Revenue Service (IRS) regulations and be identified by a unique taxpayer identification number.
4.    Operate as a self-governing body;
5.    Plan programs and activities to meet child and community needs;
6.    Work at school site, at home and in the community for all children;
7.    Ensure confidentiality at all times regarding student information and comply with the Family Educational Rights and Privacy Act (FERPA) ;
8.    Be aware of all Board policies or administrative regulations and operate within those policies and regulations;
9.    Maintain financial records and make available, upon request, for Board or public inspection; and
10.    Accept contributions according to the District’s policy and regulations regarding the acceptance of gifts.

Violations to District policy or regulations may result in the dissolution of the club or organization.

The Board of Education does not assume any financial responsibility for a booster group and excludes itself from any liability a booster group may incur.


 
 
Superintendent: James R. Froio
Phone: 315.689.8500
Address: 9 N. Chappell St., PO Box 902 | Jordan, NY 13080