1331- Duties of the District Clerk

Policy: Duties of the District Clerk	Policy Number: 1331
Date of Original Policy: 07/10/2002	Date Revision Adopted: 02/03/2021
Reviewed by Policy Committee: 01/13/2021	Date of Next Review: 10/15/2023
Replacement of Policy Number:

The District Clerk is appointed by the Board of Education at the Annual Organizational Meeting and will serve for a period of one (1) year. The duties of the District clerk include but are not limited to the following:  

a)    Attends all meeting of the Board and keeps a record of its proceedings and records, by name, those in attendance

b)    Prepares minutes of the meetings of the Board, obtains approval of the minutes by the Board at the next meeting and forwards copies of the minutes to each member of the Board of Education

c)    Sends notices of special meetings to the members of the Board, contacts and communicates with the members as required

d)    Ensures that the proper legal notices and announcements are published on all specifications and items out on bid, in accordance with state law

e)    Maintains up to date record of Board Policies and by-laws

f)    Delivers to and collects from the President (or Vice President) such papers for signature as may be necessary

g)    Distributes notices to the public announcing availability of copies of the budget to be presented at the annual District meeting in compliance with the requirements of the State Education Law

h)    Administers oaths of office, as required by Section 10, Public Officers Law

i)    Gives written notice of appointment to person appointed as inspectors of election

j)    Calls all meetings to order in the absence of the President and/or Vice President

k)    Assumes other duties customary to the office

The above duties of the District Clerk should serve as a comprehensive guide in undertaking the duties of this office.  The District Clerk shall perform other duties as assigned from time to time by the board.

Education Law Section 2121
Public Officers Law Section 104