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7452 - Fundraising/Raffles

Policy: Fundraising/Raffles Policy Number: 7452
Date of Original Policy: 01/25/2017 Date Revision Adopted: 07/08/2020
Reviewed by Policy Committee: 06/17/2020 Date of Next Review: 01/25/2023
Replacement of Policy Number: 7450 & 7451  

The Jordan Elbridge Central School District recognizes that co-curricular and interscholastic athletic groups, as well as, Parent/Teacher Groups and Booster Clubs, provide important support to district schools and can be a valuable means of raising funds for specific activities (e.g., academic programs, athletics, speech and debate, or musical groups, etc.)

Curricular, co-curricular and interscholastic athletic groups, as well as, Parent/Teacher Groups and Booster Clubs who wish to raise funds for the purpose of supporting a specific school program or a pre-approved charitable purpose are authorized to do so, as long as the activities of such organizations to not interfere unduly and comply with other district instructional, co-curricular and interscholastic programs, or do not disrupt district operations in any way.

Definition: Monies (including raffles) raised by raised curricular, co-curricular and interscholastic athletic groups, as well as, Parent/Teacher Groups and Booster Clubs, are funds raised by Other than taxation or through charges of a Board of Education, for, by or in the name of the school, student body, or any subdivision thereof.

Curricular, co-curricular and interscholastic athletic groups, as well as, Parent/Teacher Groups and Booster Clubs must follow these guidelines:
 
a)    Be voluntary and support a specific school activity or an IRS approved Section 501 © (3) charitable organization

b)    Submit a Fund Raising Request Form for fund raising in advance to the Superintendent of Schools or his/her designee for prior approval.  (any use of the name of the school district, or any language suggesting that the district has endorsed, sponsored or otherwise approved of the activities, must have prior written approval by the Superintendent of Schools or his/her designee.

c)    See advance approval for any use of school facilities and/or equipment, following procedures outlined in Board of Education Policy

d)    Avoid interference of previously scheduled approved student activities

e)    Comply fully with the Administrative Guidelines on Fund Raising Activities pursuant to Board Policy

f)    Understand and respect the authority of district employees in the administration of their duties

g)    Assume all financial responsibility for their activity , including but not limited to, the provision of adequate insurance coverage, as appropriate  

h)    Must follow provisions of Board of Education Policy pertaining to Activity funds

If Curricular, co-curricular and interscholastic athletic groups, as well as, Parent/Teacher Groups and Booster Clubs wish to make a contribution of money, service time, or tangible property (e.g. equipment or supplies) to the district, a representative of the organization must request that intent in writing to the Superintendent.  The Superintendent must identify the district’s terms and conditions of accepting such gifts, and seek the Board’s official approval before accepting or publicly announcing any contribution.

Curricular, co-curricular and interscholastic athletic groups’ proposed plans, projects and other activities must be evaluated and promoted in light of their stated contribution to the curricular, co-curricular and interscholastic athletic school programs.  

In addition, to the extent that authorized curricular, co-curricular and interscholastic athletic groups wish to engage in fund raising activities off school premises during non-school hours, it is imperative that the Superintendent be aware of the nature and extent of such fund raising activities to facilitate monitoring student’s participation in such activities and also to assure that such fundraising activities in the community do not become excessive.  Therefore, when theses school sponsored groups with to engage in fund raising activities off school hours, they must obtain the prior approval of the Superintendent or his/her designee

Guidelines Specific to Raffles

In addition to guidelines above, Curricular, co-curricular and interscholastic athletic groups, as well as, Parent/Teacher Groups and Booster Clubs that utilize raffles as a means of fund raising must comply with the following requirements:
 
a)       Information on the proposed raffle must be submitted to the Board of Education, in writing, for its consideration and information before the same is conducted. The notification must identify the sponsoring organization, state the purpose of the raffle, identify any school related activity or event at which tickets are proposed to be sold, and specify the day or days on which such activity or event is proposed to be held.  A sponsoring organization is required to provide said notice annually and may provide one notification for all raffle activity it proposes to conduct during the school year.  The Board of Education may, in its discretion, request additional information regarding the proposed raffle.
 
b)       All raffles shall be conducted in accordance with the requirements of Article 9-A of the New York General Municipal Law and in full compliance with the rules and regulations of the New York State Racing and Wagering Board.
 
c)       The raffle must be sponsored and may only be conducted by an approved adult-run organization (e.g., a booster club, PTO, etc.)
 
d)      The sponsoring organization must be the only organization selling raffle tickets at any activity or event at which it proposes to sell such tickets.  The intent of this requirement is that raffle tickets may not be sold by more than one organization at any school related activity or event.
 
e)       Raffles must be conducted by adults. Tickets cannot be sold to or by anyone under the age of 18 or to or by a registered student over the age of 18.
 
The Board of Education retains final responsibility and authority on all activities that have an impact on students, the schools, school programs, or school owned property.

 
 
Superintendent: James R. Froio
Phone: 315.689.8500
Address: 9 N. Chappell St., PO Box 902 | Jordan, NY 13080