3321 - Confidentiality of Electronic Information & Public Access to Records

Policy: Confidentiality of Electronic Information & Public Access to Records	Policy Number: 3321
Date of Original Policy: 02/11/2013	Date Revision Adopted: 02/03/2021
Reviewed by Policy Committee: 01/13/2021	Date of Next Review: 09/16/2022
Replacement of Policy Number: 3320 & 3310 (from 2002)

Confidentiality of Computerized Information
                                    
The safeguarding of confidential data from inappropriate use is essential to the success of the District’s operation. Access to confidential electronic information shall be limited only to authorized personnel of the School District.

It shall be a violation of the District’s policy to release confidential electronic information to any unauthorized person or agency. Any employee who releases or otherwise makes improper use of such information shall be subject to disciplinary action.

However, if the electronic information sought is available under the Freedom of Information Law and can be retrieved by means of existing technology, the District is required to disclose such information.

Public Access to Records      
     
Access to records of the District shall be consistent with the rules and regulations established by the State Committee on Open Government and shall comply with all requirements of the New York State Public Officers Law Section 84 et seq.

Regulations and procedures pertaining to accessing District records shall be as indicated in the School District Administrative Manual.

Public Officer Law Section 84 et seq
 Education Law Section 2116
FERPA (Family Education Rights Privacy Act)
HIPPA