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1231 - BOE Nomination, Election & Reporting Expenditures

Policy: BOE Nomination, Election & Reporting Expenditures     Policy Number: 1231
Date of Original Policy: 09/19/2012   Date Revision Adopted: 11/03/2021
Reviewed by Policy Committee: 11/03/2021     Date of Next Review: 09/16/2024
Replacement of Policy Number: 1220 & 1230 (from 2002)  

The Jordan-Elbridge Central School District welcomes the opportunity for members of the community and District to proactively work together for the betterment of students, faculty, and all district residents. The school district and Board of Education encourages qualified individuals interested in becoming a School Board Member to participate in the following election process:
a.    Candidates for the office of member of Board of Education shall be nominated by petition.  Such petition can be obtained at the District Office.  The petition must be signed by at least twenty-five (25) qualified voters of the District, or by two percent (2%) of the number of voters who voted in the previous annual election of Board members, whichever is greater.  The petition shall state the residence of each signer, and shall state the name and residence of the candidate.

b.    The notice of Annual District Meeting must state that petitions nominating candidates for the Board of Education must be filed with the Clerk of the District no later than 30 days before the Annual or Special District Meeting at which the school board election will occur, between 9 am and 5pm.

c.    Voting will be by machine, and provisions shall be made for the election by “write-in-vote” of any candidate not previously nominated.  The position of candidates on ballots shall be determined by lot at a drawing conducted by the District Clerk on the day after the last filing.  Candidates or their proxies may be present for the drawing.

d.    The hours of voting shall be as indicated by Board resolution.

e.    The candidates receiving the largest number of votes or, in the alternative, the largest number of votes for each specific vacancy, shall be declared elected in accordance with Education Law.

f.    At least ten days prior to the election, the Board shall appoint at least two (2) inspectors of election for each voting machine, and set their salary.

g.    The District Clerk shall oversee the election.  The Clerk shall give notice immediately to each person declared elected to the Board, informing him/her of the election and his/her term of office.

h.    Only qualified voters as determined by Education law (Section 2012) may vote at any District meeting or election.

i.    No electioneering will be allowed within one hundred (100) feet of the polling place.

j.    When a term of office expires at the end of a school year and the office has become vacant at the time of election, the person elected to fill the new full term vacancy also fills the remaining days of the previous term, beginning his/her term of office immediately upon election and the taking and filing of the oath of office.

Reporting of Expenditures and Contributions

Each candidate for the position of member of the Board of Education who expenses and/or contributions received exceed five hundred dollars ($500.00) must file a statement accounting for his/her campaign expenditures and contributions with the District Clerk and an addition statement with the Commissioner of Education.  In the event the expenses do not exceed five hundred dollars ($500.00) and the aggregate amount of all contributions made to the candidate do not exceed $500.00, then a sworn statement to that effect must only be filed with the District Clerk.  

Required contribution statement shall include:
a.    the dollar amount and/or fair market value of any receipt, contribution or transfer which is other than money;
b.    the name and address of the transferor, contributor or person from whom received;
c.    If the transferor, contributor or person is a political committee as defined in Section 14-100 of Education Law;
d.    the name and political unit represented by the committee;
e.    the date of receipt;
f.    the dollar amount of every expenditure;
g.    the name and address of the person to whom the expenditure was made, or the name of and political unit represented by the committee to which it was made;
h.    the date of the expenditure.

Dates for filing the expenditure/contribution statements are as follows:

a.    The first statement on or before the thirtieth (30th) day preceding the election to which it relates
b.    A second statement on or before the fifth (5th) day before the election
c.    A third statement within twenty (20) days after the election

Any contribution or loan in excess of one thousand dollars ($1,000.00) received after the close of the period covered in the last statement filed before the election (b above) but before the election itself shall be reported with 24 hours after receipt.  

All statements must be sworn before a notary public, a commissioner of deeds, a lawyer or a public official authorized by New York State law to administer oaths.

Education Law Section 2004, 2013, 2018, 2025,
2029, 2031-a, 2032, 2034 (7)(d),
2105 (14) and 2121
Education Law Section 1528 and 1529
Election Law Section 14-100 (1)

Original Policy 1231 Adoption Date
Revised 07/14/2005

Superintendent: James R. Froio
Phone: 315.689.8500
Address: 9 N. Chappell St., PO Box 902 | Jordan, NY 13080