1517 - Regular/Special Board Meetings

Policy: Regular/Special Board Meetings	Policy Number: 1517
Date of Original Policy: 07/10/2002	Date Revision Adopted: 11/03/2021
Reviewed by Policy Committee: 11/03/2021	Date of Next Review: 09/16/2024
Replacement of Policy Number: 1510, 1520 (from 2002)

The Jordan-Elbridge Board of Education is respectful of the responsibility and duties that they are designated to carry out. It is the Board of Education’s responsibility and duty by law to conduct all of its meetings open to the public except those portions of the meetings which qualify as executive sessions or exempt meetings.

Definitions

A “meeting” is defined as an official convening of a public body for the purpose of conducting public business.

A. “Public body” is defined as an entity of two (2) or more persons which requires a quorum to conduct public business, including committees and subcommittees.

Whenever such a meeting is to take place, there must be at least seventy two (72) hours advance notice in accordance with the provisions of the Open Meetings Law.  Notice of other meetings shall be given as soon as is practicable in accordance with law.

If video conferencing is used to conduct a meeting, the public notice for the meeting shall inform the public that video conferencing will be used, identify the locations for the meeting, and state that the public has the right to attend the meeting at any of the locations.

Regular meetings of the Board of Education of the Jordan-Elbridge Central School District shall take place on the day and time designated by the Board at the Annual Organizational Meeting, except as modified at subsequent meetings of the Board.

It is the responsibility of the Superintendent to prepare the agenda and review it with the Board President for each meeting of the Board. The agenda for each meeting shall be prepared during the week prior to the meeting.  The agenda shall be distributed to Board members at least two (2) business days before such regular meeting.  Whenever the President or other members of the Board wish to bring a matter to the attention of the Board, such request should be made to the Board President or Superintendent so that the same can be placed on the agenda.  Whenever individuals or groups wish to bring a matter to the attention of the Board, such request shall be addressed in writing to the Superintendent.  The Superintendent shall present such matter to the Board.

The District Clerk shall notify the members of the Board of Education in advance of each regular meeting. Such notice, in writing, shall include an agenda, supporting documentation, location and time of the meeting.

In the event that a meeting date falls on a legal holiday, interferes with other area meetings, or there is an inability to attend the meeting by Board members to the extent that a quorum would not be present, the Board shall select a date for a postponed meeting at the previous regular meeting, and shall direct the Clerk to notify all members.

Any meeting of the Board may be adjourned to a given future date and hour if voted by a majority of the Board present.

The Superintendent and members of his/her staff at the Superintendent’s discretion shall attend all meetings of the Board. The Superintendent shall attend all executive session meetings of the Board except those that concern his/her evaluation, employment status, and salary determination. The Board may request the attendance of such additional person as it desires.

Special Meetings of the Board shall be held on call by any member of the Board. A reasonable and good faith effort shall be made by Superintendent or the Board President, as the case may be to give every member of the Board twenty four (24) hours notice of the time, place and purpose of the meeting.  All special meetings shall be held at a regular meeting place of the Board. 

In an emergency, the twenty four (24) hour notice may be waived by having each Board member sign a waiver of notice form.

Public notice of the time and place shall be given, to the extent practicable, to the news media and shall be conspicuously posted in one or more designated public locations at a reasonable time prior to the meeting.


Policy References:
This policy replaces 1510, 1520