5670 - Records Management

Policy: Records Management	Policy Number: 5670
Date of Original Policy: 07/10/2002	Date Revision Adopted: 04/07/2021
Reviewed by Policy Committee: 03/17/2021	Date of Next Review: 03/17/2024
Replacement of Policy Number:

A records management officer shall be designated by the Superintendent, subject to the approval of the Board of Education. Such records management officer shall coordinate the development of and oversee a program for the orderly and efficient management of records, including the legal disposition or destruction of obsolete records, and be given the authority and responsibility to work with other local officials at all levels in the development and maintenance of the records management program.

In addition, a Records Advisory Board may be created to assist in the establishing and supporting the records management program. The District’s legal council, Superintendent and designated Board of Education member may comprise the Advisory Board.

Appropriate regulations and procedures shall be developed.  

Retention and Disposition of Records

The Superintendent shall retain records for such a period and dispose of them in the manner described in Records Retention and Disposition Schedule LGS-1, established pursuant to Part 185, Title VIII of the Official Compilation of Codes, Rules and Regulations of the State of New York and Article 57-A of the Arts and Cultural Affairs Law.

8 New York Code of Rules and Regulations (NYCRR) Section 185
Public Officers Law Section 65-b
Local Government Records Act of 1987
Date of Original Policy 07/10/2002